Panos
Gourgiotis
EU Projects Consulting
Grant Writing
Project & Event Management
Helping NGOs, cities and cultural organisations design, fund and deliver EU projects and impactful events under Erasmus+, Creative Europe, Horizon and more.
Services
✍️ Grant WritingEnd-to-end EU proposal design: concept shaping, full narrative, partner coordination, budgeting, compliance and final submission.
📊 EU Project ManagementFrom grant agreement to final report: governance, risk management, quality assurance, dissemination, partner coordination, financial tracking.
🎓 Workshops / TrainingInteractive capacity building sessions for NGOs, cities and cultural organisations. Includes templates, live drafting sessions, and follow-up clinics.
🎤 Event & Production ManagementEnd-to-end planning and delivery of events: concept, logistics, vendor & crew coordination, AV & technical setup, access control, cashless/ticketing systems, compliance and on-site supervision.
Ways We Can Work Together
📄 Project-BasedIdeal for organisations needing one strong application (Erasmus+, Creative Europe, Horizon). You get end-to-end support from idea to submission.
🔄 Retainer ConsultingOngoing partnership for organisations seeking continuous strategic advice, project coordination, partner search, plus event production support (from concept to logistics, AV setup, ticketing and on-site operations), and proposal reviews without hiring in-house staff.
🎓 Workshops & TrainingCapacity-building for teams who want to learn by doing: intensive sessions with practical tools, templates, and real-case drafting.
Pricing ApproachAll collaborations are scoped individually, depending on programme, size, and partners.• Project-based: Proposals are always developed on a flat-fee basis. A success fee on award can also be agreed, depending on the client’s policy. Also applies to stand-alone event production projects — budgeting, planning, on-site delivery.
• Retainer consulting: Monthly hours package for continuous support (project management, strategy, reviews, partner search, event operations).
• Workshops / Training: Fixed-fee, usually for 1–2 days of team capacity-building, including templates and follow-up sessions. Can be tailored for event teams: logistics, ticketing systems, AV setup, complianceClear terms are always agreed before work begins, ensuring transparency and flexibility.
1️⃣ DiscoveryCall to understand your idea, eligibility, timeline, and roles.
2️⃣ DesignLogframe, work packages, budget architecture, and partner contributions.
3️⃣ DraftingFull narrative and annexes, with 2 feedback/revision rounds.
4️⃣ SubmissionFinal QA, portal upload, and guidance on next steps.
Selected Projects I Have Developed
Prismatica (Creative Europe)Pan-European cultural programme with residencies, competitions, panels, and a final festival in Brussels.Role: full proposal writing, partner coordination, budget.
Art-Act (European Youth Together)Transnational youth & arts project across 5 countries.Role: full proposal, managed partners, designed budget.
Walls for Peace (Creative Europe)Large-scale peace-building initiative with 9 international partners.Role: concept design, full narrative, risk & budget planning.
TheaVios (Erasmus+)Inclusive theatre project for visually-impaired participants.Role: full proposal, methodology, international coordination.
Culture-Able (European Youth Together)Inclusive culture project with 7 partners across Europe.Role: partner search, meetings, proposal writing, budget.
BSAFE / MindShield / Spectrum (concepts - Erasmus+ / Perform Europe)Innovative proposals on AI, misinformation & civic security.Role: sole author and consortium builder.
About MeI am an experienced EU Project Coordinator, Event Manager, and Proposal Writer based in Brussels, with extensive background in cultural production and international partnerships. I combine a creative profile with strong administrative and financial skills, supporting organizations in designing, submitting and managing successful EU-funded projects.Areas of Expertise• EU Proposal Writing (Erasmus+, Creative Europe)
• Project Coordination & Reporting
• Cultural Management & Festival Production
• Partnership Building & Networking
Skills• Grant Writing
• Budget Analysis
• Stakeholder Management
• Communication & Drafting
• Event & Festival ManagementAchievements• Developed and submitted EU funding proposals with budgets ranging from €60k to €1.5M.
• Secured official support from municipalities and universities for international cultural projects.
• Delivered full-cycle coordination of EU-funded transnational projects, from design and partner management to reporting.
FAQ
❓ Do you work on success fee only?No. Proposals are always developed on a flat-fee basis, which covers the full work and guarantees 100% commitment. A success fee can be agreed in addition, for clients who prefer to keep the upfront cost lower and shift part of the payment to the award stage.❓ Do you join projects as a partner?Usually I work as an external expert. In some cases I can also join as an official partner, if this fits the consortium’s needs and scope.❓ In which languages do you deliver?Primarily in English. Deliverables can also be provided in French or Greek if required.❓ How early should we start before the deadline?Ideally at least 6–8 weeks before submission. This allows time for partner inputs, budgeting, and at least two revision rounds.❓ Do you also provide feedback on drafts we write ourselves?Yes, I can review and improve proposals prepared by your team.